Description
Reports To: Business Development Director
Location: Head Office

Duties and Responsibilities
Duties and Responsibilities
- Providing secretarial services to the Business Development Director and supporting him in executing his functions in order to achieve the Division’s strategic objectives.
- Managing the Director’s schedule.
- Handling incoming and outgoing correspondence.
- Providing administrative support to the Director to ensure that departmental objectives are attained through an orderly working environment.
- Facilitating prompt transmission of information within and outside the Division through effective management of voice and data communication.
- Managing the Division’s records so that they are safely kept and are easy to reference and retrieve to enable speedy processing of information.
- Organizing meetings to ensure that they run smoothly according to the agreed standards.
- Facilitating visitors to the Director's office to ensure that they are attended to in an orderly and timeous manner
- To promote the image of the department
- To assist with the preparation of written documents
- Making business travel arrangements for the Director.
- Managing office supplies e.g stationery, groceries etc.
- Creating files and filing of all documents.


Qualifications and Experience
Qualifications and Experience
· 5 ‘O’ levels including English Language.
· Computer literacy
· Higher National Diploma in Secretarial Studies or Office Management.
· Degree in Office Administration will be an added advantage.
· At least 5 years’ work experience in a similar environment.

Skills and Competencies
· Demonstrated confidentiality
· Well-groomed
· Secretarial etiquette
· Good customer service
· Good communication skills
· Good office management skills
· Ability to work under pressure with minimum supervision