Description
Zimbabwe Ezekiel Guti University (ZEGU) is inviting suitably qualified personnel to fill in the following post: Africans& Diaspora

1) Personal Assistant to Senior University Executive Office (1Post)

Duties and Responsibilities
• Organising and coordinating meetings for the Senior University Executive Office
• Managing the Senior University Executive Office’s diary and correspondences, including creating a suitable filing system for rapid retrieval of important documents and correspondences;
• Maintaining a record of any operational queries or complaints received from external parties with action taken;
• Serve as the point person for external institutions and individuals who need to contact the Senior University Executive Office
• Co-ordinate and organise hosting high profile events and visits, and assist in preparing venues as required.
• Monitoring, tracking and follow up on the progress of a wide range of programmes, initiatives, and activities, documents, projects and tasks.
• Ensuring attention to time-sensitive issues and longer-term initiatives for the Senior University Executive Office and keeping the Senior University Executive Office apprised of status and developments of such activities
• Reading, monitoring and responding to the Senior University Executive Office email;
• Answering calls and handling queries;
• Booking meetings and organising travelling arrangements;
• Writing minutes and typing documents;
• Sourcing and ordering stationery and office equipment; and.
• Any other duties as assigned from time to time.


Qualifications and Experience
• A qualification in Bachelor of Science Degree in Business Administration/Office Management/Marketing/Public Relations
• A Master’s Degree in Business Administration/Office Management/Marketing/Public Relations is and added advantage.
• Experience in secretarial duties is a requirement.
• At least three years progressive experience in administrative/office management.
• Knowledge of Higher Education structures, University processes and regulations.

How to Apply