Description
Invitation to Tender
Human Impact Hub (Hi-Hub) invites eligible and qualified suppliers to submit bids for the supply of hospital
furniture as detailed in the Statement of Requirements (Section 6), under the Enhancing Primary Health Care in
Rural Zimbabwe (EPHE) project.
2. Bid Submission Requirements
Bidders must submit one sealed envelope containing their technical and financial offer. The envelope must show
the procurement reference number and bidder’s name. Bids must be received at the stated submission address by
the closing date and time. Late bids will not be considered. BuyMaps

Duties and Responsibilities
N/A


Qualifications and Experience
Each bid must include:
● Completed and signed Bid Submission Form.
● Company registration documents and relevant business licences.
● Valid tax clearance certificate.
● Company profile and evidence of experience supplying medical supplies or equipment.
● At least two client references for similar supplies, where applicable.
● Manufacturer or authorised distributor authorisation for branded or specialised equipment, where
applicable.
● Product brochures, technical specifications and evidence of compliance with the stated requirements.
Bids must remain valid for 40 days from the closing date. Prices must be quoted in United States dollars and must
be inclusive of delivery and insurance to the central delivery point stated in Section 7. For imported items, all costs
relating to importation, customs clearance, duties and delivery are strictly at the cost of the supplier. Any exclusions
must be clearly stated; a bid that is silent on inclusions will be assessed as inclusive of all such costs.
3. Evaluation and Award
Hi-Hub will first check that bids are complete and meet the mandatory requirements. Technical compliance,
product quality, supplier capacity, warranty and after-sales support will then be assessed on a pass/fail basis.
Delivery timeliness is scored rather than treated as pass/fail: bids proposing delivery by the target date stated in
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Section 7 for the relevant lot or item receive full marks against this factor; bids that are otherwise compliant but
propose a later delivery date remain eligible for evaluation and award, scored at a reduced level against this factor
only. Financial offers from technically compliant bidders will then be compared, alongside the delivery-timeliness

score, to determine best value for money. Hi-Hub may award different lots or items to different suppliers where
this is provided for in the tender.
The procurement will be conducted in accordance with Human Impact Hub’s Procurement Policy. Bidders must
disclose any actual or potential conflict of interest and must not engage in fraud, bribery, collusion or other
improper conduct. Hi-Hub reserves the right to accept or reject any bid or cancel the tender process in accordance
with its Procurement Policy.
Unsuccessful bidders will be notified in writing by the Procurement Committee Secretariat within 10 working days
of contract award approval, in accordance with Human Impact Hub’s Procurement Policy (§4.3.4).