Job Description
Council of Social Workers (Zimbabwe) Jobsin Zimbabwe

JOB OPPORTUNITY: Assistant Administrator

Organization: Council of Social Workers

Location: Harare, Zimbabwe

Employment Type: Full-time

Position Overview

The Council of Social Workers is seeking a highly organized, proactive, and versatile Assistant Administrator to support its operations. The successful candidate will play a critical role in ensuring the efficiency of daily functions by providing comprehensive support across Board Secretariat services, Human Resources, Procurement, Logistics, and IT support.

Duties and Responsibilities
Key Responsibilities

1. Board Secretariat Services & Logistics

Board Support

* Assist in the preparation and distribution of board packs, meeting notices, and agendas.

Minutes & Records

* Attend board and committee meetings to record minutes and maintain the repository of board resolutions and corporate records.

Logistics Management

* Coordinate travel arrangements, accommodation, and transport for staff and board members.

Event Planning

* Oversee the logistics for workshops, stakeholder meetings, and conferences, ensuring all facilities and materials are prepared.

2. Human Resources & General Administration

* Maintain accurate personnel files and employee records.
* Assist in recruitment, onboarding, and tracking of employee leave and attendance.
* Manage office correspondence, reception duties, and internal communications.
* Maintain organized physical and digital filing systems.

3. Procurement & IT Support

* Manage procurement of office supplies and services, ensuring compliance with internal policies and tender regulations.
* Maintain vendor relationships and an up-to-date inventory register.
* Perform basic IT troubleshooting (printers, PCs, network issues) and coordinate with external IT consultants for complex technical support.
* Ensure data security and maintain regular system backups.


Qualifications and Experience
Required Qualifications & Skills

Education EducationalResources

* Bachelor’s Degree or Higher National Diploma in Business Administration, Office Management, Human Resources, or a related field.

Experience

* At least 2–3 years of experience in an administrative or office support role, with demonstrable experience in supporting a board or executive team.

Technical Proficiency

* Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook).
* Basic competency in hardware/network troubleshooting.

Soft Skills

* High degree of discretion and ability to handle confidential information.
* Exceptional organizational skills, specifically in logistics and meeting coordination.
* Strong professional writing skills for drafting formal minutes and reports.
* A proactive, results-oriented mindset.

How to Apply