Description
Zimbabwe Platinum Mines (Pvt) Limited (ZIMPLATS) is the largest producer of platinum group metals in Zimbabwe It owns and operates the Ngezi Underground Mines, the Ngezi Concentrator Plant, and the Selous Metallurgical Complex (SMC), delivering long-term value through responsible mining and sound financial stewardship.

POSITION DESCRIPTION

This position will be part of the projects dynamic team based at Mupani Mine reporting to the Project Manager. The purpose of this role is to establish, maintain and administer an effective document control system within the Projects Division, ensuring the integrity, traceability and accessibility of all project documentation, while providing comprehensive administrative support to the Project team to enable efficient project execution.

REFERENCE NUMBER -PJI2608002

DATE OF DISTRIBUTION -27 August 2026

CLOSING DATE -03 September 2026

DEPARTMENT AND LOCATION -Technical and Projects Management, Mupani Mine

JOB GRADING -C3

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Duties and Responsibilities
DUTIES AND RESPONSIBILITIES:

Document Control
Set up and maintain electronic document libraries for new and existing projects in accordance with established document control procedures.
Administer the projects' document transmittal system, including filing, safekeeping and retrieval of documents as required.
Co-ordinate document sign-off processes, track outstanding approvals, and publish regular reports on document status, with particular focus on documents at-large (unsigned).
Maintain a robust electronic filing and archiving system to ensure ease of storage and retrieval of all project documentation.
Ensure version control and safeguard against unauthorised amendment of controlled documents.
Project Administration Support
Co-ordinate project meetings, including scheduling, logistics and accurate minute-taking.
Set up and maintain the Projects Division calendar, ensuring key milestones and deadlines are visible to the team.
Organise flight bookings and accommodation for project teams, including EPCM (Engineering, Procurement and Construction Management) contractors.
Supervise the upkeep and maintenance of project site offices.
Raise purchase requisitions and stores reservations in SAP and prepare regular reports on requisitions at-large (not yet converted to purchase orders).
Expedite the signing of project commercial documents, including contracts, invoices and progress certificates.
Ensure contract close-out documents are completed and duly signed within required timelines.
Business Management System (BMS) Support
Maintain project document registers and records in line with Zimplats' Business Management System requirements.
Support internal and external BMS audits by ensuring project documentation is complete, current and readily retrievable.
Assist in tracking and closing out BMS-related findings and non-conformances relevant to project documentation.
Promote and enforce good housekeeping standards and compliance with the Five Point Safety System, Platinum Rules, Safe Production Rules and the company's Business Management System policies across project site offices.

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Qualifications and Experience
QUALIFICATIONS AND REQUIREMENTS:

Recognised qualification in Records and Archives Management, Business Administration, or a related Commercial field.
Proven track record in creating and implementing controlled document processes.
Proficiency in SharePoint and other web-based document management tools.
Proficiency in the MS Office package.
Proficiency in SAP or other Enterprise Resource Planning (ERP) systems.
Minimum of three (3) years' relevant work experience.

CORE COMPETENCIES

Detail-oriented with a meticulous work ethic.
Highly organised and efficient, able to manage multiple document streams concurrently.
Expert data organiser with strong record-keeping discipline.
Sound written communication skills, particularly in minute-taking and status reporting.
Ability to work under pressure and meet strict project deadlines.
High level of integrity and confidentiality in handling commercial and contractual documents.