Description
RE-ADVERT

Our organisation is seeking an organized and detail-oriented Contracts and Quality Systems Coordinator who shall manage commercial compliance and quality management systems (QMS) across the business. The incumbent will oversee contract tracking and administration while simultaneously maintaining, updating, and auditing our quality protocols to minimize risk and optimize operational efficiency.

Duties and Responsibilities
Coordinate and track the lifecycle of bids and contracts from initial drafting to final signature.
Maintain a centralized, secure contract database and digital filing system to ensure data integrity.
Monitor agreement milestones, renewal windows, expiration timelines, and compliance deliverables.
Act as the primary administrative point of contact for internal stakeholders regarding commercial terms.
Conduct basic risk reviews on standard contract terms to flag inconsistencies or deviations.
Maintain, review, and control the company Quality Management System (QMS) documentation and master records.
Ensure all standard operating procedures (SOPs), manuals, and policy documents are version-controlled and accurate.
Plan, schedule, and assist in executing internal, external, and supplier quality compliance audits.
Track non-conformances, document Corrective and Preventive Actions (CAPA), and monitor resolutions.
Prepare quality performance metrics, Key Performance Indicators (KPIs), and reports for management.
Assist in organizing and delivering QMS and standard regulatory training to onboarding personnel.


Qualifications and Experience
Bachelor's degree in Risk Management, Quality Systems, Environmental Health and Safety or related field
Knowledge of ISO 9001 quality management systems (System Development and Implementation, Internal Auditing, Root Cause Analysis)
Minimum of 1 years experience in a similar role
Class 3 or 4 driver’s license is a an added advantage
Project management skills
Excellent communication and leadership skills
Analytical and problem-solving skills.