Duties and Responsibilities
What we expect from you
• Trade Capture and Confirmation: Ensure accurate and timely capture of all trade transactions into the trading and ERP systems. Confirm trade details with counterparties, including contract terms, pricing, volumes, quality specifications, and delivery schedules.
• Trade Settlement: Coordinate with the Finance Department and counterparties to ensure timely settlement of all trade obligations. Manage payment schedules and track receipts from buyers in accordance with contract terms.
• Reconciliation: Perform regular reconciliations of trade transactions, including volumes, pricing, payments, and deliveries. Reconcile trade data with supplier and buyer records to ensure accuracy and completeness.
• Documentation and Record Keeping: Manage the documentation for all trade transactions, including contracts, invoices, shipping documents, customs documentation, and payment records. Ensure that all trade documents comply with regulatory requirements and internal policies.
• Compliance and Control: Ensure compliance with internal policies, regulatory requirements, and industry standards in all back-office processes. Implement and maintain internal controls over trade processing, settlement, and reconciliation.
• Invoicing and Credit Management: Coordinate the invoicing process for all trade transactions, ensuring accuracy and timeliness. Manage credit notes, debit notes, and adjustments in accordance with contract terms.
• Performance Monitoring and Reporting: Track and report on key performance indicators (KPIs) for back-office activities, including settlement timeliness, reconciliation accuracy, discrepancy resolution, and processing efficiency. Prepare periodic reports on trade settlements, outstanding obligations, and reconciliation status.
• Process Improvement and Digital Transformation: Identify and implement process improvements to enhance efficiency, accuracy, and timeliness of back-office operations. Support the digital transformation of back-office processes, including the implementation of ERP systems, automation tools, and trading platforms.


Qualifications and Experience
Qualifications and Experience
• Undergraduate degree in Accounting, Finance, Business Administration, Economics, or a related field. A professional qualification or diploma in accounting or finance is an added advantage.
• Professional certification in accounting (e.g., ACCA, CIMA, CIS) is preferred. Certification in trade operations, trade finance, or financial management is an added advantage.
• Professional certification in risk management or compliance is an added advantage.
• Minimum of 2-4 years of experience in trade back-office operations, trade finance, financial operations, or related fields.
• Experience in commodity trading or agricultural sectors is highly desirable.
• Experience in reconciliation, financial reporting, and settlement processes is preferred.
Skills and Competencies
• Understanding of trade processing, settlement, and reconciliation processes.
• Proficiency in using ERP systems, trading platforms, and financial transaction systems.
• Knowledge of trade documentation requirements (contracts, invoices, shipping documents, customs documentation).
• Familiarity with regulatory requirements and compliance standards in trade operations.
• Strong numerical and analytical skills.
• Understanding of trade finance instruments and their operational implications.