Description
The National Biotechnology Authority is seeking a highly organized and motivated Administration Assistant to support our operational and administrative functions at our head office. The successful candidate will be responsible for providing essential administrative support and ensuring efficient operational support at the Authority. The ideal candidate will have excellent communication skills, strong attention to detail and the ability to work collaboratively in a fast-paced environment. Competent candidates are encouraged to apply.

Duties and Responsibilities
The successful incumbent will be tasked with:
• Tracking stocks of office supplies and placing orders.
• Preparing purchase requests and process procurement documentation for supplies and services.
• Developing daily, weekly and monthly work schedules for administration staff.
• Keeping an up-to-date Asset Register.
• Coordinating with departments to align logistics with operational plans.
• Maintaining and updating administrative records, filing system and database.
• Establishing routine maintenance schedules for all vehicles.
• Organizing and scheduling meetings and events for the Authority.
• Overseeing the processing of incoming and outgoing correspondence, emails and documents.
• Maintaining accurate administrative records and files.
• Maintaining accurate records of operational activities, maintenance schedules and procurement documents.
• Preparing departmental reports.
• Supervising administration staff.
• Assisting in general administrative activities.
• Assisting in ensuring transparent and efficient use of NBA resources (vehicle Fleet management, premise management etc.)

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Employer recruitment package
Full Time Jobs
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Qualifications and Experience
• Diploma or Higher National Diploma in Business Administration or related.
• Proven experience in administration for at least two years.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in Microsoft Office.