Behind every well-managed property is someone who understands that the details matter.

This a boutique real estate and property investment advisory firm built on professionalism, trust and personalised service. As our property portfolio and client relationships continue to grow, we are looking for a capable, organised and commercially minded Real Estate Administrator to join our team.

This is not simply a reception or clerical position. We are looking for someone who can confidently manage the administrative and financial processes that keep a modern real estate business running efficiently.
The Role
The successful candidate will work closely with management, supporting property management, rental administration, financial recordkeeping, client communication and the day-to-day coordination of our real estate operations.

We value initiative, accountability and attention to detail. The ideal candidate should be equally comfortable working with numbers, technology, documents and people.
Key Responsibilities
1. Property & Rental Administration
- Maintain accurate tenant, landlord, property and lease records.
- Prepare and update rental schedules, rent rolls and tenancy documentation.
- Monitor rental payments, arrears, deposits, levies and lease renewals.
- Coordinate tenant onboarding, inspections, maintenance requests and contractor follow-ups.
- Maintain organised digital records across residential and commercial portfolios.
2. Accounting & Financial Administration
- Record rental collections, issue receipts and maintain accurate transaction records.
- Prepare landlord statements, commission schedules and payment reconciliations.
- Track outstanding balances, operating expenses and property-related expenditure.
- Assist with invoicing, petty cash management, payment tracking and basic bookkeeping.
- Support the preparation of monthly financial and property performance reports.
3. Office & Business Operations
- Manage correspondence, appointments, enquiries and administrative follow-ups.
- Assist with property listings, marketing administration and client database updates.
- Prepare professional letters, reports, agreements and other business documents.
- Coordinate with landlords, tenants, agents, contractors and service providers.
- Support management in improving workflows, reporting and operational efficiency.
4. Digital Systems & Data Management
- Maintain accurate information on property management software and digital platforms.
- Work confidently with spreadsheets, databases and cloud-based systems.
- Support the transition towards more automated, paperless property management.
- Identify opportunities to simplify processes, improve recordkeeping and reduce repetitive administrative work.
Qualifications & Experience
Essential requirements
- Diploma or degree in Accounting, Business Administration, Finance, Real Estate or a related discipline.
- Strong computer literacy, particularly Microsoft Excel, Word, Outlook and Google Workspace.
- Sound knowledge of bookkeeping, reconciliations, invoicing and financial recordkeeping.
- Excellent numerical accuracy and attention to detail.
- Strong written and verbal communication skills.
- Proven organisational skills and the ability to manage competing priorities.
- High standards of integrity, confidentiality and professional conduct.
An added advantage
- Previous experience in real estate, property management or a similar administrative environment.
- Working knowledge of accounting software such as Pastel, QuickBooks, Sage or Xero.
- Experience with property management systems, CRM platforms or digital reporting tools.
- Advanced Excel skills, including formulas, lookups, pivot tables and financial trackers.
- Familiarity with lease administration, rental collections and landlord reporting.
The Person We're Looking For
Beyond qualifications, we are particularly interested in someone who:
- Takes ownership of their work without requiring constant supervision.
- Understands the importance of accuracy, deadlines and accountability.
- Is proactive, resourceful and comfortable solving everyday operational challenges.
- Has a genuine appreciation for client service and professional presentation.
- Embraces technology and is willing to learn new systems.
- Can grow with a boutique business where versatility and initiative are valued.
Why Our Organisation?
We are building a modern, service-driven real estate business where quality takes precedence over volume.

This position offers an opportunity to work across property management, finance and business operations while gaining meaningful exposure to the real estate and investment advisory sector.

We are particularly interested in individuals looking to build a career, contribute ideas and grow alongside the business.
Applications
Position: Real Estate Administrator
Employment: Full-time
Application deadline: To be announced

Interested candidates should submit an updated CV and a brief cover letter outlining their relevant experience, computer proficiency and accounting knowledge.