Duties and Responsibilities
Key Responsibilities

project management administrator - in a shopfitting company supports project managers by keeping projects organised, documented and moving on schedule. Key responsibilities often include:

- Project setup - create project files, maintain contact lists, record key dates, and distribute drawings, specifications and other project information.
- Scheduling and coordination - update programmes and meeting calendars; coordinate clients, designers, suppliers, subcontractors and site teams; track deadlines and follow up on actions.
- Document control - manage current versions of drawings, scope documents, approvals, site instructions, risk assessments and correspondence so teams are working from the right information.
- Procurement support - prepare purchase orders, track supplier orders and deliveries, and flag delays—particularly for custom joinery, fixtures, finishes and equipment.
- Site and access logistics - help arrange site inductions, deliveries, storage, permits and access. In retail environments, this may include shopping-centre or landlord requirements and after-hours work.
- Progress tracking - maintain project trackers, update status reports, record issues and decisions, and escalate risks or delays to the project manager.
- Cost and variation administration - log quotes, invoices, commitments and variations; help reconcile costs against budgets and ensure changes are documented and approved.
- Health, safety and compliance records - collect and file relevant inductions, insurance certificates, permits, safety documentation and inspection records, in line with company procedures.
- Meetings and communication - prepare agendas, take and circulate minutes, maintain action lists, and keep clients and project teams informed.
- Handover and closeout - organise practical-completion records, defect lists, warranties, operation and maintenance manuals, as-built drawings and final documentation.


Qualifications and Experience
Requirements

- Diploma or Degree in construction project management a related field.
- Minimum of 2 years' experience in shopfitting, interior fit-out or construction.
- Strong knowledge of aluminium profiles, glass, ceilings, partitions, joinery and related finishing works will be an added advantage.
- Proficient in Microsoft Excel and Microsoft Office.
- Ability to construction drawings.
- Must be willing to work both in the office and on project sites.
- Excellent communication, negotiation and organisational skills.
- Valid Class 4 driver's licence is an added advantage.

How to Apply